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Back button | Home | Saltaire Info | Saltaire Village Society | Invitation to AGM, 21 May 2007
Related links: Invitation to AGM, 2007 | SVS Proposal for year ahead

Explanation of changes to the constitution of the
Saltaire Village Society

AGM 21 May 2007

Paragraph

1984

Proposed 2007

Notes

1 Name

Saltaire Village Society

No change

 

2 Objects

 

No change

 

3 Membership

Membership shall be open to all who are interested in actively furthering the purposes of the Society. No member shall have power to vote at any meeting of the Society if his or her subscription is in arrears at the time. Corporate members shall be such societies associations, educational institutions or businesses as are interested in actively furthering the purposes of the Society. A corporate member shall appoint a representative to vote on its behalf at all meetings but before such representative exercises his or her right to vote the corporate member shall give particulars in writing to the Honorary Secretary of such representative. The subscriptions of a member joining the Society in the three months preceding the 1st day of May in any year shall be regarded as covering membership for the Society’s year commencing on the 1st day of May following the date of joining the Society.

There will be no formal membership of the society apart from those elected onto the Committee at the Annual General Meeting and those who may be co-opted by the Committee or those who fill casual vacancies of the Committee.

Any person who subscribes to the objects of the Society shall be eligible to stand for election to the Committee.

Simplified to reflect what has been happening in open meetings. 

No corporate membership and no subscriptions.  The members of SVS will be those who are elected onto the Management Committee.

Makes it more open and less bureaucratic. 

The attendance at all meetings will be recorded.

4 Subscriptions

The subscription shall be :-
Per annum
Individual members £ 1.00
Old Age Pensioner members £0.50  
Corporate members £25.
or such other reasonable sum as the Committee shall determine from time to time, and it shall be payable on or before the 1st day of May each year. Membership shall lapse if the subscription is unpaid three months after it is due.

Taken out. No  subscriptions instead.

In practice subscriptions were not taken and the work involved in the administration of membership subscriptions is not worth the money raised.  It also means that people attending meetings do not need to be a paid up member in order to vote.

5 Meetings

An Annual General Meeting shall be held in or about May of each year to receive the Committee’s report and audited accounts and to elect Officers and Members of the Committee. The Committee shall decide when ordinary meetings of the Society shall be held.

Special General Meetings of the Society shall be held at the written request of fifty or more members whose subscriptions are fully paid-up. Twenty members personally present shall constitute a quorum for a Meeting of the Society.

The Committee shall give at least 7 days’ notice to members of all Meetings of the Society.

Now proposing four meetings open to any person who subscribes to the objects of the Society.
A list of the names and address and other contact details of all people attending each meeting of the Society shall kept by the Secretary.

An Annual General Meeting shall be held in or about May of each year to receive the Committee’s report and accounts and to elect Members of the Committee.
The Annual General Meeting will be chaired by the out-going Committee Chairperson in its entirety.

Nominations for the Committee should be made in writing to the Secretary at least 14 days before the Annual General Meeting.  Such nominations shall be supported by a proposer and seconder and must have the consent of the proposed nominee.  Nominations will also be accepted up to the start of the Annual General Meeting provided that the secretary is satisfied that the nominee is willing and that the nominee has a proposer and seconder.

Nominees for election as Committee members shall declare at the Annual General Meetings at which their election is to be considered any financial or professional interest known or likely to be of concern to the Society.

If nominations for election to the Committee exceed the number of vacancies, a ballot shall take place in such manner as shall be determined.

Fifteen people personally present shall constitute a quorum for an open meeting of the Society

The Committee shall decide when ordinary open meetings of the Society shall be held.

The Committee shall give at least 7 days’ notice of all open meetings of the Society.  The manner of notice of such meetings will be decided by the Committee to bring the widest possible attention.  This could include all or a mixture of posters and leafleting of the area, email and letter to those who have given their contact details and notice on the Saltaire Village web site.

AGM stays the same time of year.

Now no need for special general meetings as there will be four general meetings in a year.

The committee will be elected at the AGM but not the officers.  This is because the Committee are much better placed to know who will be the most appropriate for the officer positions.

No substantial change to the nomination process. 

Clearer language.

 

 

 

 

 

No change.

 

 

 

No change

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Reduced from twenty to reflect the number of people who have attended open meetings in the past.

6 Officers

Nominations for the election of Officers shall be made in writing to the Secretary at least 14 days before the Annual General Meeting, although the Secretary for Minutes has the right to accept oral nominations at his absolute and unfettered discretion at any time. Such nominations shall be supported by a seconder and the consent of the proposed nominee must first have been obtained. The elections of Officers shall be completed prior to the election of further Committee members. Nominees for election as Officers or Committee members shall declare at the Annual General Meetings at which their election is to be considered any financial or professional interest known or likely to be of concern to the Society.
The Officers of the Society shall consist of :-

1.Chairman
2.Secretary for Minutes
3.Press and Publicity Secretary
4.Treasurer
all of whom shall relinquish their office every year and shall be eligible for re-election at the Annual General Meeting. A President and Vice-President and patrons may also be elected at a General Meeting of the Society, for periods to be decided at such a meeting. The Committee shall have the power to fill casual vacancies occurring among the Officers of the Society.

Now covered under section 5.

Members of the Committee shall be elected annually at the Annual General Meeting of the Society, and outgoing members may be re-elected.

The Committee shall be responsible for the management and administration of the Society.

The Committee shall consist of not less than five and not more than twelve members.

The quorum for Committee meetings shall comprise three of the members of the Committee.

The Committee shall have the power to fill casual vacancies occurring among the members of the Committee between General Meetings.

The Committee shall meet not less than six times a year.  Notice of at least three days shall be given for each Committee meeting.

In the event of an equality in the votes cast, the Chairperson shall have a second or casting vote.

The Committee shall have power to co-opt further members (who shall attend in an advisory and non-voting capacity).

 

 

No change except that the officers will now be elected at the first Committee meeting after the AGM.

 

 

 

 

Reduction of maximum from eighteen and  minimum from nine.  There has only been three Committee members for the last year.

7 The Committee

The Committee shall be responsible for the management and administration of the Society. The Committee shall consist of the Officers and not less than five and not more than fourteen other members. The Committee shall have power to co-opt further members (who shall attend in an advisory and non-voting capacity). The Officers and members of the Committee shall normally be resident or work in the area of benefit but the Committee shall have power to co-opt additional members from outside the area of benefit. The President, Patrons and Vice-Presidents may attend any meeting of the Committee but shall not vote at any such meeting. In the event of an equality in the votes cast, the Chairman shall have a second or casting vote. If nominations for election to the Committee exceed the number of vacancies, a ballot shall take place in such manner as shall be determined. Members of the Committee shall be elected annually at the Annual General Meeting of the Society, and outgoing members may be re-elected. The Committee shall meet not less than six times a year at intervals not less than three days notice of each meeting. The quorum shall comprise five of the members of the Committee. The Committee shall have the power to fill up to five casual vacancies occurring among the members of the Committee between General Meetings.

Now covered under section 6 which deals with officers
Officers of the Committee shall be elected by the Committee at the first committee meeting after the AGM.
The Officers of the Society shall consist of :-Chair, Secretary, Treasurer
all of whom shall relinquish their office every year and shall be eligible for re-election as a committee member at the Annual General Meeting.

The Committee shall have the power to fill casual vacancies occurring among the Officers and committee of the Society

Having more officer positions than is necessary can make it more awkward in recruiting to the Committee.

Election of officers at the first Committee meeting.
This gives more time at the AGM and means those who vote for the officers are the ones that will be working with them

8. Sub committees

 

Now covered under section 7 no change to wording

 

9. Declaration of interest

 

Now covered under section 8 no change to wording

 

10. Expenses of administration

 

Now covered under section 9 no change to wording

 

   

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